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Do more in less time!Whether you're an entrepreneur, accountant, or bookkeeper, this comprehensive guide will help you get the most out of QuickBooks 2014: more productivity, more business knowledge, and more value! Drawing on her unsurpassed QuickBooks consulting and accounting experience, Laura Madeira delivers quickstart instructions plus step-by-step guides and practical checklists for taking total control over business finances. With Quickbooks and this book at your disposal, you'll improve everything from planning to reporting and payroll to invoicing.Create a new QuickBooks file; convert from other software; and set up users, permissions, and preferences Expanded! Learn how to use tools specific to your version of QuickBooks, including QuickBooks Enterprise Solutions Understand QuickBooks lists from the chart of accounts, items, classes, and more Set up and manage inventory, vendors, customers, and payroll Track product or service sales and manage the profitability of your company Efficiently use Bank Feeds to download bank and credit card transactions Master all the essentials of financial reporting; customize and memorize reports Review the accuracy of your data, with step-by-step instructions accompanied by checklists Share QuickBooks data with your accountant or client at tax time Use QuickBooks 2014's tools for managing loans, planning and preparing for year-end, and syncing with Outlook contacts Efficiently review and correct client data errors, from misclassified transactions to incorrect beginning balances Prepare customized reports and documents using MS Excel and Word integration Master powerful shortcuts for working more efficiently and saving precious time Learn how to reliably back up your data, troubleshoot database errors, and manage QuickBooks data integrityAll In Depth books offerComprehensive coverage with detailed solutions Troubleshooting help for tough problems you can't fix on your own Outstanding authors recognized worldwide for their expertise and teaching styleLearning, reference, problem-solving...the only QuickBooks 2014 book you need!Register your book at quepublishing.com/register
Contents
Introduction? 1How This Book Is Organized? 2Conventions Used in This Book? 3Menu Commands? 3Web Pages and Manufacturer Information? 4Special Elements? 5What's New for QuickBooks 2014? 7New and Improved Features? 7Bounced Checks? 7Income Tracker? 8Inventory Min and Max Reorder Points? 9Sent Email Tracking? 10Alerts and Reminders List on Menu Bar? 11Bill Payment Stub Now Includes Bill Credits? 11Assign a Sales Rep to the Job Record? 12Job Status Reporting? 12Left Icon Bar Customization? 13Color Customization Options? 14Bank Feeds? 14Sort and Resize Billable Time and Costs Window? 15Create Multiple Email Templates? 16Include Attachments with Email? 17More Reports on the Transaction Ribbon? 18Print to One Page? 19Copy and Paste Line Items on Forms? 20Improved Payroll Center? 20Improved My Company Information? 21Enable or Disable Collections Center? 22For the Accounting Professional? 23Client Collaborator? 23Improved Batch Enter Transactions? 24Improved Client Data Review? 25For QuickBooks Enterprise Users? 25Add Sales Rep and Custom Fields to Expense Transactions? 25Job Work in Process (WIP) Summary Report? 26Committed Costs by Job Report? 27Automatically Build Subassemblies? 27Efficiently Replace or Remove Components in Assemblies? 28Options for Automatically Calculating the Cost Field in an Assembly Record? 29Efficiently Edit Cost, Price, Markup, and Margin for Inventory Items? 30Create Auto POs Now Suggests a Quantity to Order? 31QuickBooks Enterprise with Advanced Pricing? 32Price Rules? 32Quantity Discounts? 331 Getting Started with QuickBooks? 35Understanding QuickBooks? 35Using QuickBooks Sample Data? 37Creating a New QuickBooks File? 38Express Start? 39Advanced Setup or Detailed Start-Formerly the EasyStep Interview? 45Creating a New File from an Existing Company File? 49Converting from Other Accounting Software? 50Converting from Quicken to QuickBooks? 51Converting from Peachtree, Small Business Accounting, or Office Accounting to QuickBooks? 52My Company Information? 54Setting Up Users and Permissions? 55External Accountant? 56Other QuickBooks Users? 57User Security in QuickBooks Enterprise? 59Overview of Comprehensive User Security in QuickBooks Enterprise? 59Set Up and Modify User Roles? 60Set Up Users? 63Reporting on User Activity? 652 Getting Around QuickBooks? 67Home Page and Navigation? 67Title Bar? 67Menu Bar? 68Top Icon Bar? 69Left Icon Bar? 72Home Page? 74Open Windows List? 77Tutorials? 79Preferences? 79Accounting-Company Preferences? 79Desktop View-My Preferences? 80General-My Preferences? 81Spelling-My Preferences? 82Help Options? 82Selecting a Company File to Open? 83Opening Your Data File for the First Time? 83Choosing from a List of Multiple Data Files? 843 Accounting 101? 87Basic Principles of Accounting? 87The Matching Principle? 87Accrual Versus Cash Basis Reporting? 89Basic Financial Reports? 91Balance Sheet? 91Income Statement? 91Statement of Cash Flows? 92Accounting Checklist to Help You Manage Your Financials? 92Setting Up a QuickBooks Data File for Accrual or Cash Basis Reporting? 94Cash or Accrual Basis Startup Transactions: Accounts Receivable? 95Cash or Accrual Basis Startup Transactions: Accounts Payable? 100Cash or Accrual Basis Startup Transactions: Bank Account Statement Balance? 103Cash or Accrual Basis Startup Transactions: Recording Uncleared Bank Checks? 1054 Understanding QuickBooks Lists? 107Chart of Accounts? 108Account Types? 108Adding a New Account? 110Items? 112Understanding Items? 112Item Types? 113Adding an Item? 115Class? 117Customer Type? 120Managing Lists? 120Chart of Account Preferences? 121Add/Edit Multiple List Entries? 122Add Your Excel Data to QuickBooks Utility? 124Importing an Intuit Interchange Format File (IIF)? 129Reporting on Lists? 132Finding and Fixing Chart of Account Errors? 132QuickBooks Required Accounts? 133Making an Account Inactive? 133Merging Duplicated Accounts? 134Modifying an Account in the Chart of Accounts? 135Assigning or Removing a Subaccount Relationship? 136Finding and Fixing Item List Errors? 139Reviewing the Item List on the Computer Screen? 139Item Listing Report? 140Profit & Loss Standard Report? 142Correcting One-Sided Items? 144Making an Item Inactive? 147Merging Items? 148Creating Items As Subitems? 1495 Setting Up Inventory? 151Inventory Features by QuickBooks Edition? 152QuickBooks Pro 2014? 152QuickBooks Premier 2014? 153QuickBooks Enterprise Solutions Editions? 153Enabling Inventory Preferences? 156Inventory Item Type Descriptions? 159Inventory Part? 160Non-inventory Part? 160Group Items and Inventory Assemblies? 160Adding or Editing Inventory Items? 161Adding or Editing Individual Items? 162Using Add/Edit Multiple List Entries? 166Importing an Intuit Interchange Format File (IIF)? 169Changing Item Prices? 170Creating Inventory Assemblies? 173Creating Group Items? 175Setting Up Multiple Unit of Measurement? 177Proper Inventory Processes? 180Purchasing, Receiving, and Entering the Vendor Bill? 182Paying for Inventory? 190Selling Inventory? 193Working with Group Items? 194Working with Assemblies? 195Handling Inventory Backorders? 196Handling Customer Inventory Returns? 200Handling Vendor Inventory Returns? 2036 Managing Inventory? 205Adjusting Inventory? 205Performing a Physical Inventory Count? 206Quantity Adjustments? 207Value Adjustments? 209Inventory Reporting? 211Inventory Center? 212Report Center? 213Inventory Valuation and Your Financials? 214Reviewing the Recorded Average Cost Valuation? 217Reviewing Aged Item Receipts? 219Reviewing Aged Accounts Payable? 223How QuickBooks Handles Negative Inventory? 224When Inventory Has an Average Cost from Prior Purchase Transactions? 224When Inventory Does Not Have a Prior Average Cost? 2277 Setting Up Vendors? 231Customizing Your Home Page for Vendor Activities? 231Preferences That Affect Accounts Payable? 232Accounting? 232Bills? 233Calendar? 234Checking? 234General? 235Reminders? 236Reports and Graphs? 237Tax:1099? 237Time & Expenses? 239Working with the Vendor Center? 240Adding or Modifying Vendors? 242Finding Vendor Transactions? 245The Accounts Payable Process? 247Accounts Payable Transactions? 247Accounts Payable Workflow? 249Entering a Purchase Order? 251Recording Vendor Bills? 251Recording Vendor Credits? 254Paying Vendor Bills? 256Applying Vendor Credits? 259Taking Discounts on Vendor Bills? 2628 Managing Vendors? 265Accounts Payable Reporting? 265Reconciling Balance Sheet Accounts Payable Balance to A/P Aging Summary Report Total? 265Reviewing the Unpaid Bills Detail Report? 267Reviewing Aged Open Item Receipts? 268Reviewing Item Setup? 270Accounts Payable Balance on Cash Basis Balance Sheet? 272Tracking and Reporting Vendor 1099-MISC Payments? 275Correcting Accounts Payable Errors? 285When Vendor Bills Are Paid Without Using the Proper Process? 285Misapplied Vendor Credit? 288Removing Aged Open Item Receipts or Vendor Bills? 289Making General Journal Adjustments to Accounts Payable? 290Handling Unique Accounts Payable Transactions? 293Bartering Services with Your Vendors? 293Recording Vendor Prepayments? 295Entering Midyear 1099 Balances? 298Memorizing Recurring Transactions? 299Depositing a Vendor Refund? 300Paying and Recording a Credit Card Bill? 3019 Setting Up Customers? 303Customizing Home Page Customer Activities? 304Preferences That Affect Accounts Receivable? 304Payments? 306Sales & Customers? 307Checking? 308Finance Charge? 309Jobs & Estimates? 310Reminders? 311Reports & Graphs? 312Sales Tax? 314Send Forms? 315Spelling? 316Time & Expenses? 316Working with the Customer Center? 318Adding or Modifying Customers and Jobs? 319Finding Customer Transactions? 323Working with Prospects in the Lead Center? 325Setting Up Sales Tax? 327Creating Sales Tax Items? 327Creating Sales Tax Group Items? 328Creating Sales Tax Codes? 329Assigning Sales Tax Codes to Products or Services? 331Assigning Sales Tax Codes and Sales Tax Items to Customers? 332Creating Price Level Lists? 333Using Advanced Pricing in QuickBooks Enterprise? 334Price Rules? 335Quantity Discount? 336Creating Payment Terms? 338Customizing QuickBooks Forms? 339Using the Customize My Forms Wizard? 340Using the Customize Data Layout Tool? 343Accounts Receivable Processes? 346Using QuickBooks Estimates? 348Using QuickBooks Sales Orders? 349Creating Customer Invoices? 350Time and Expense Invoicing? 363Recording a Sales Receipt? 367Recording a Statement Charge? 369Recording the Customer Payment? 370Making the Bank Deposit? 373Recording and Applying a Customer Credit Memo? 376Refunding a Customer's Overpayment? 37910 Managing Customers? 381Accounts Receivable Reporting? 381Reviewing A/R Aging Summary and Detail Reports? 382Reviewing the Open Invoices Report? 383Reconciling Accounts Receivable Totals? 385Viewing the Accounts Receivable Balance on a Cash Basis Balance Sheet? 386Income Tracker? 388Enable the Collections Center? 391Generating the Missing Customer Invoices Report? 393Sales Tax Payable Reports? 394Reviewing Customer Lists for Tax Code and Tax Item Assigned? 394Reviewing the Item List for Tax Code Assigned? 395Reconciling Total Sales to Total Income? 396Reconciling Sales Tax Liability to Balance Sheet Sales Tax Payable? 397When a Check or Bill Is Used to Pay Sales Tax? 398Paying Sales Tax? 398Paying Sales Tax Without an Adjustment? 399Paying Sales Tax with an Adjustment? 400Correcting Accounts Receivable Errors? 402Removing an Open Balance from a Customer Invoice? 403Correcting Customer Payments? 407When a Credit Memo Is Applied to the Wrong Customer Invoice? 411When Deposits Were Made Incorrectly? 412Eliminating the Print Queue for Customer Invoices Marked to Print? 418Correcting Sales Tax Errors? 419When a Check or Bill Is Used to Pay the Sales Tax? 419When the Sales Tax Liability Report Shows Past Sales Tax Due? 420When Total Sales Does Not Equal Total Income? 422Correcting Undeposited Funds Account Errors? 426Reviewing the Balance in the Undeposited Funds Account? 426Removing Old Dated Payments in the Undeposited Funds Account? 429Unique Customer Transactions? 431Recording Your Accountant's Year-End Adjusting Journal Entry to Accounts Receivable? 432When a Customer Is Also a Vendor? 432Recording a Customer's Bounced Check? 434Tracking Customer Deposits in QuickBooks? 438Unique Sales Tax Transactions? 439When Your State Imposes a Maximum Sales Tax? 439Multiple Sales Tax Rates on One Invoice? 441Issuing Credit Memos When Sales Tax Should Not Have Been Charged? 44211 Setting Up Payroll? 445Getting Started? 445Payroll Process Overview? 446Selecting and Activating a Payroll Service Subscription? 447Updating Payroll Tax Tables? 449Employer Resources? 450Creating Payroll Accounts in the Chart of Accounts? 452Setting Up Payroll Tax Vendors? 454Payroll Preferences? 455Using the Payroll Setup Interview? 458Using the Run Payroll Checkup Diagnostic Tool? 466Setting Up Employees? 469Using the Employee Center? 469Adding or Editing Employee Information? 470Finding Payroll Transactions? 473Setting Up Payroll Items? 475Adding or Editing Payroll Items? 475Reporting About Payroll Items? 478Paying Employees? 479Payroll Home Page Workflow? 480Entering Employee Time? 480Preparing Employee Paychecks? 482Printing Paychecks or Paystubs? 484ViewMyPaycheck? 485Preparing Payroll Liability Payments? 487Paying Scheduled Liabilities? 487Adjusting Payroll Liabilities? 48812 Managing Payroll? 491Report Center Payroll Reports? 491Excel Reports? 492Tax Forms and Filings? 494Preparing and Printing Tax Forms? 494E-Filing Tax Payments and Forms? 497Troubleshooting Payroll? 497Comparing Payroll Liability Balances to the Balance Sheet? 497Comparing the Payroll Summary Report to Filed Payroll Returns? 500Reconciling Payroll Reports to Business Financials? 500Recording Unique Payroll Transactions? 501Employee Loan Payment and Repayment? 501Reprinting a Lost Paycheck? 506Paying a Taxable Bonus? 507Adjusting an Employee Paycheck? 508Allocating Indirect Costs to Jobs Through Payroll? 509Depositing a Refund of Payroll Liabilities? 514Recording Payroll When Using an Outside Payroll Service? 51513 Working with Bank and Credit Card Accounts? 519Preferences That Affect Banking and Credit Card Management? 520Working with Write Check Transactions? 520Using the Expenses Tab and Items Tab? 521Writing a Check? 523Printing Checks? 526Entering a Bank Debit Charge? 529Entering Credit Card Charges? 529Paying the Credit Card Bill? 531Transferring Funds Between Bank Accounts? 532Bank Feeds? 532Set Up Bank Feeds? 533Manage Bank Feeds? 534Renaming Rules in Bank Feeds? 537Reconciling the Bank or Credit Card Account? 538Troubleshooting Reconciliations? 541Determining Whether the Account Has Been Reconciled? 541Verifying That All Account Transactions Have Been Entered? 543Identifying All Uncleared Transactions? 544Completing the Multi-year or Multi-month Bank Reconciliation? 545Reviewing Uncleared Transactions? 546Reviewing Previous Bank Reconciliation Reports? 548Locating Bank Account Reconciliation Discrepancies? 548Reviewing the Voided/Deleted Transactions Reports? 549Restarting a Previously Completed Bank Reconciliation? 550Undoing a Previous Bank Reconciliation? 550Reconciling with an Adjustment? 55114 Reporting in QuickBooks? 553Using the Company Snapshot? 553Customizing the Company Snapshot? 554Defaulting the Company Snapshot as Home Page? 556Report Center? 557Reports & Graphs Preferences? 559My Preferences? 559Company Preferences? 560Modifying Reports? 563Modifying Options Available on the Report Window? 563Customizing Reports? 564Report Groups? 565Creating Report Groups? 565Using Report Groups? 566Managing Memorized Report List and Memorized Report Groups? 568Memorized Reports? 569Exporting and Importing Report Templates? 570Exporting a Report or Report Group Template? 570Importing a Report or Report Group Template? 571Exporting Reports to a .CSV File or to Excel? 571Emailing Reports? 57315 Reviewing Your Data? 575Reviewing the Balance Sheet? 575Account Types? 576Prior Year Balances? 577Bank Account Balance(s)? 578Accounts Receivable? 578Undeposited Funds? 579Inventory? 580Other Current Assets? 581Fixed Assets? 582Accounts Payable? 583Credit Cards? 584Payroll Liabilities? 584Sales Tax Payable? 585Other Current Liabilities and Long-Term Liabilities? 585Equity? 585Reviewing the Profit & Loss Report? 586Other Reviews? 587Tracking Changes to Closed Accounting Periods? 587Using the Audit Trail Report? 588Using the Credit Card Audit Trail Report? 589Reporting on Voided/Deleted Transactions? 591Viewing the Transactions List by Date Report? 592Troubleshooting Opening Balance Equity Account? 593Closing Opening Balance Equity into Retained Earnings? 59316 Sharing QuickBooks Data with Your Accountant? 597Overview? 597Benefits for the Business Owner? 598Benefits for the Accountant? 598QuickBooks File Types? 599Choosing a Method to Share Data? 599Data Sharing for the Business Owner? 603Reviewing Your QuickBooks Data? 604Creating an Accountant's Copy of Your Data? 604What the Business Owner Can and Cannot Do? 609Importing Your Accountant's Changes? 610Canceling an Accountant's Copy? 616Data Sharing for the Accountant? 616File Manager 2014? 617Creating an External Accountant User Type? 618Preparing Your Client for Data Exchange? 619Receiving an Accountant's Copy File? 619What the Accountant Can Do? 623What the Accountant Cannot Do? 626Returning the Accountant's Copy Change File to the Client? 626What to Request from the Client When the Import Is Complete? 629Converting the Accountant's Copy to a Regular Company File? 629Other Methods of Sharing Data? 630Send General Journal Entries? 630Batch Enter Transactions? 632Client and Accountant Collaboration? 634Access to Client Collaborator? 635How the Accountant Gets Started? 636How the Business Owner Gets Started? 637Accountant and Client Converse via Client Collaborator? 63817 Managing Your QuickBooks Database? 643The QuickBooks Database? 643System Requirements? 644Express Installation of QuickBooks? 646Installing QuickBooks for Multiuser Mode? 647The QuickBooks Database Server Manager? 648Windows Permissions Required for QuickBooks? 650Keeping Your Software Current? 651Upgrading Your QuickBooks Version? 651Installing a QuickBooks Maintenance Release? 652Protecting Your QuickBooks Database? 653Creating a QuickBooks Backup? 653Protecting the QuickBooks Operating Environment? 656Using Intuit Data Protect Online Backup Service? 659Monitoring Your QuickBooks Database? 660The Product Information Dialog Box? 660Using the Verify Data Utility? 663Monitoring QuickBooks Performance Using Windows Task Manager? 663QuickBooks Database Corruption? 664Common Causes of Corruption? 664Signs of Data Corruption? 665The QBWin.log File? 665Repairing List Corruptions? 668Reducing Database File Fragments? 669Rebuilding Your Company File? 670Using the QuickBooks File Doctor? 671Resolving QuickBooks Program File Corruption Issues? 67318 Using Other Planning and Management Tools? 675Planning and Budgeting? 675Create a Budget? 676Edit a Budget? 678Print Budget Reports? 679Delete a Budget? 681QuickBooks Loan Manager? 681Information to Collect? 682Getting QuickBooks Ready? 682Setting Up a New Loan? 682Setting Up a Loan Payment? 684Using the Year-End Guide? 685Synchronizing QuickBooks Lists with Microsoft Outlook? 686Using the QuickBooks Timer? 690Installing the QuickBooks Timer? 691Tracking Time with the Timer? 691Exporting Timer Activities? 692Importing Timer Activities into QuickBooks? 693A Client Data Review? 695B QuickBooks Statement Writer? 753C QuickBooks Enterprise Solutions Features? 783D QuickBooks Shortcuts? 835TOC, 9780789752635, 3/5/2014
