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Full Description
QuickBooks 2008 Solutions Guide for Business Owners and Accountants contains a wealth of information useful to both the business owner and the accountant who services such businesses. To make finding the right information easier, the book is organized into chapters specific to each accounting module in QuickBooks.The author has worked many years with businesses that use QuickBooks to manage their financials and knows that every company has its own unique needs, yet all share one common goal-to more accurately track how the business is performing financially.The goal of this book is to provide easy-to-read and easy-to-follow QuickBooks "consulting" advice that business owners, bookkeepers, or accountants can use. After reading the chapters in this book, business owners and accountants will be able to efficiently troubleshoot a QuickBooks data file and make needed corrections, so they can accurately report how the business is performing financially.This book helps youo Get started with a QuickBooks data file and learn how to modify the file you already haveo Analyze your data and troubleshoot reportso Review and correct any data errors in your balance sheet accounts such as Banking, A/R, Undeposited Funds, Employee Advances, Inventory, A/P, Sales Tax, and Open Bal Equity Accounto Use the tools in QuickBooks to properly review your payroll data and avoid costly mistakeso Efficiently share your business data with your accountanto Make the most of the QuickBooks reporting toolsLaura Madeira graduated from Florida Atlantic University with a major in accounting and is a certified trainer for Intuit's Certified Trainer Network. As a member of this select group, she provides training to accountants and consultants each fall when the new version of QuickBooks is released.She also is a guest instructor for Intuit at many trade shows throughout the year, and she writes published QuickBooks technical documentation and presentations for Intuit.Laura owns a software and accounting firm that has for more than 20 years helped a large variety of businesses manage their financials using Intuit's QuickBooks software (Intuit's Quicken in those early years). In fact, she has been training users on QuickBooks since the very first version was released many years ago.Category Business | FinanceCovers QuickBooks 2008User Level Intermediate-AdvancedFront cover quote:"Laura Madeira has created an extremly valuable QuickBooks resource that belongs on every business and accountant's bookshelf"-Rich Walker, CPA, Intuit Accountant Relations
Contents
IntroductionChapter 1 Creating a New QuickBooks Data FileEasyStep Interview-OverviewSelect a Start DateEnter Bank Account InformationReview Income and Expense AccountsConverting from Other Accounting Software to QuickBooksConverting from Quicken to QuickBooksConverting from Peachtree, Small Business Accounting, or Office Accounting to QuickBooksConverting from QuickBooks for Windows to QuickBooks Online EditionConverting from QuickBooks Pro for MAC to QuickBooks for WindowsSetting Up a QuickBooks Data File for Accrual or Cash Basis ReportingCash or Accrual Basis Startup Transactions: Accounts ReceivableCash or Accrual Basis Startup Transactions: Accounts PayableCash or Accrual Basis Startup Transactions: Bank Account Statement BalanceCash or Accrual Basis Startup Transactions: Checking Uncleared Bank ChecksCreating a QuickBooks Data File ChecklistChapter 2 Reviewing the QuickBooks Chart of AccountsUnderstanding the Chart of AccountsAssetsLiabilitiesEquityIncomeCost of Goods SoldExpenseImporting a Chart of AccountsImporting from an Excel File FormatImporting from an Intuit Interchange Format (IIF) FilePreferences That Affect the Chart of AccountsAccounts That QuickBooks Creates AutomaticallyMethods to Troubleshoot and Correct Chart of Account IssuesRemoving Duplicated Accounts by Marking an Account InactiveMerging Duplicated AccountsWrong Account Type Assigned to a Chart of Accounts ListingAssigning or Removing a Subaccount RelationshipChart of Accounts Chapter ChecklistChapter 3 Reviewing and Correcting Item List ErrorsUnderstanding the Differences Between the Chart of Accounts, Items, Classes, and Customer TypesChart of AccountsItemsClassesCustomer TypesUsing Item Types in QuickBooksFinding Item Errors in QuickBooksReviewing Accounts Assigned to ItemsItem Listing ReportProfit & Loss Summary ReportFixing Item Errors in QuickBooksCorrecting One-Sided ItemsMaking an Item InactiveMerging ItemsCreating Items as SubitemsItem List Review ChecklistChapter 4 Easily Review Your QuickBooks DataChoosing a Reporting BasisReviewing the Balance SheetAccount TypesPrior Year BalancesBank Account Balance(s)Accounts ReceivableUndeposited FundsInventoryOther Current AssetsFixed AssetsAccounts PayableCredit CardsPayroll LiabilitiesSales Tax PayableOther Current Liabilities and Long-Term LiabilitiesEquityAdditional Data ReviewsPayroll Summary Total and Payroll Expense TotalSales by Item Summary Compared to Total IncomeNet Income or (Loss) Agrees with Balance SheetReconcile Discrepancies AccountCash Basis Balance Sheet Has Accounts Receivable or PayableChapter 5 Power Reports for Troubleshooting Beginning Balance DifferencesHow Can These Power Reports Help Me?The Working Trial Balance WindowTracking Changes to Closed Accounting PeriodsSetting a Closing Date and PasswordSetting User-Specific SecurityCreating the Closing Date Exception ReportUsing the Audit Trail ReportUsing the Credit Card Audit TrailUsing the Voided/Deleted Transactions Summary or Detail ReportCreating the Retained Earnings QuickReportUsing the Ctrl+Y Keyboard ShortcutRunning the Transaction List by Date ReportDocumenting Changes Made to a Data FileChapter 6 Bank Account Balance or Reconciliation ErrorsThe Importance of Correct Bank Balances in Your QuickBooks DataReconciling a Bank Account for the First TimeVerify That the Bank Account Has Not Been ReconciledVerify That All Banking-Related Transactions Have Been EnteredIdentify All Uncleared TransactionsComplete the Multiple Year or Month Bank ReconciliationTroubleshooting an Incorrectly Reconciled Bank AccountReview Uncleared Bank TransactionsReviewing Previous Bank Reconciliation ReportsLocating Bank Account Reconciliation DiscrepanciesReviewing the Voided/Deleted ReportRestarting a Previously Completed Bank ReconciliationUndoing a Previous Bank ReconciliationReconciling with an AdjustmentBank Reconciliation Troubleshooting ChecklistChapter 7 Reviewing and Correcting Accounts Receivable ErrorsAccounts Receivable Forms and WorkflowPreferences That Affect Accounts ReceivableSales & Customers PreferencesChecking PreferenceFinance Charge PreferenceJobs & EstimatesRemindersReports & GraphsSend FormsSpellingSales Tax PreferenceTime and ExpensesReports to Review When Troubleshooting Accounts Receivable ErrorsReconcile Balance Sheet Accounts Receivable Amount to A/R Aging Summary TotalReview Open Invoices ReportGenerate a Missing Customer Invoices ReportWhen an Accounts Receivable Balance Appears on a Cash Basis Balance SheetCorrecting Accounts Receivable ErrorsRemoving an Open Balance from a Customer InvoiceCorrecting Customer Payments Applied to the Incorrect Invoice, Customer, or JobWhen a Credit Memo Is Applied to the Wrong Customer InvoiceWhen Deposits Were Made Without Using the Receive Payment FormGrouping Deposited ItemsEliminating the Print Queue for Customer Invoices Marked to PrintUnique Customer TransactionsRecording Your Accountant's Year-End Adjusting Journal Entry to Accounts ReceivableWhen a Customer Is Also a VendorRecording Customer's Bounced CheckAccounts Receivable ChecklistChapter 8 Troubleshooting and Correcting Errors with the Undeposited Funds AccountThe Purpose of the Undeposited Funds AccountPreference Settings that Affect Undeposited FundsReviewing the Balance in the Undeposited Funds AccountCreating an Undeposited Funds Detail ReportCreating a General Ledger Report of the Undeposited Funds AccountReviewing the Open Invoices ReportViewing Deposits in the Bank RegisterViewing the Deposit Detail ReportFixing Errors with the Undeposited Funds AccountRemoving Old Dated Payments in the Undeposited Funds AccountReconciling Your Bank Register with the Bank Statement's DepositsUndeposited Funds Account ChecklistChapter 9 Handling Current Asset Accounts CorrectlyDefining an Other Current AssetReviewing and Troubleshooting the Other Current Asset AccountsMatching Other Current Asset Balances to an Outside DocumentCreating a Custom Transaction Detail ReportReconciling Other Current Asset AccountsTroubleshooting and Creating Unique Other Current Asset Account TransactionsCorrecting Balance Errors in Your Other Current Asset AccountsDeducting Employee Loan Payments from the Employee's Payroll ChecksRecording Prepaid Expenses in QuickBooksTracking Customer Retainage in QuickBooksOther Current Asset Accounts ChecklistChapter 10 Reviewing and Correcting Inventory ErrorsOverview of the Accounting for InventoryPreferences That Affect InventoryInventory Processes and Forms and Their Effect on AccountingReviewing and Troubleshooting Inventory BalancesPerform a Physical Inventory CountReconciling the Inventory Valuation Summary Report with the Balance Sheet Inventory BalanceReviewing the Recorded Average Cost ValuationReviewing Aged Open Item ReceiptsReviewing Aged Accounts PayableCorrecting Inventory ErrorsCreating an Inventory Quantity AdjustmentCreating an Inventory Value AdjustmentHow QuickBooks Handles Negative InventoryWhen Inventory Has an Average Cost from Prior Purchase TransactionsWhen Inventory Does Not Have a Prior Average CostInventory SummaryChapter 11 Reviewing and Correcting Accounts Payable ErrorsAccounts Payable Forms and WorkflowAccounts Payable FormsAccounts Payable WorkflowPreferences That Affect Accounts PayableAccountingBillsCheckingGeneralRemindersReports and GraphsTax:1099Reports to Review When Troubleshooting Accounts Payable ErrorsReconcile Balance Sheet Report Accounts Payable Balance to A/P Aging Summary Report TotalReview the Unpaid Bills Detail ReportReviewing Aged Open Item ReceiptsReviewing Item SetupWhen an Accounts Payable Balance Appears on a Cash Basis Balance SheetReviewing and Printing Year-end Vendor Tax FormsCorrecting Accounts Payable ErrorsWhen a Vendor Was Paid with a CheckMisapplied Vendor CreditRemoving Aged Open Item Receipts or Vendor BillsGeneral Journal Adjustments to Accounts PayableUnique Accounts Payable TransactionsWhen Your Vendor Is Also Your CustomerRecording Vendor PrepaymentsEntering Mid-year 1099 BalancesTaking Discounts on Vendor BillsMemorizing Recurring TransactionsDepositing a Vendor RefundPaying and Recording a Credit Card BillAccounts Payable ChecklistChapter 12 Reviewing and Correcting Sales Tax ErrorsPreferences That Affect Sales TaxSales Tax Items, Groups, and CodesCreating and Using Sales Tax ItemsCreating and Using Sales Tax Group ItemsCreating and Using Sales Tax CodesAssigning Sales Tax Codes to Products or ServicesAssigning Sales Tax Codes and Items to CustomersReports to Review When Troubleshooting Sales Tax ErrorsReviewing Customer Lists for Tax Code and Tax Item AssignedReviewing Item List for Tax Code AssignedReconciling Total Sales to Total IncomeReconciling Sales Tax Liability to Balance Sheet Sales Tax PayableWhen a Check or Bill Form Was Used to Pay Sales TaxProperly Paying Sales TaxPaying Sales Tax Without an AdjustmentPaying Sales Tax with an AdjustmentCorrecting Sales Tax ErrorsWhen a Check or Bill Form Was Used to Pay the Sales TaxWhen the Sales Tax Liability Report Shows Past Sales Tax DueWhen Total Sales Does Not Equal Total IncomeUnique Sales Tax TransactionsTracking and Collecting Multiple Sales Tax RatesWhen Your State Imposes a Maximum Sales TaxMultiple Sales Tax Rates on One InvoiceIssuing Credit Memos When Sales Tax Should Not Have Been ChargedSales Tax ChecklistChapter 13 Reviewing and Correcting the Opening Balance Equity AccountPurpose of the Opening Bal Equity AccountTransactions in the Opening Bal Equity AccountBank Statement Ending Balance Entered in the EasyStep InterviewOpening Balance in the Add New Account DialogEntering a Total Value for a New Inventory ItemBank Reconciliation Adjustments (QuickBooks 2005 or Older)Accrual Basis Startup RecordsReports to Review and Troubleshoot the Opening Bal Equity AccountClosing Opening Bal Equity into Retained EarningsSetting a Closing Date and PasswordOpening Bal Equity ChecklistChapter 14 Reviewing and Correcting Payroll ErrorsPayroll Service OptionsPayroll & Employees PreferencePayroll Forms and Workflow in QuickBooksPayroll FormsPayroll WorkflowUsing the Payroll SetupUsing the Run Payroll Checkup Diagnostic ToolReports to Review When Troubleshooting PayrollPayroll Item ListingComparing Payroll Liabilities Balances to the Balance SheetCompare Payroll Summary to Filed Payroll ReturnsAdjusting Payroll LiabilitiesUnique Payroll Transactions and ProcessesScheduled Payroll and LiabilitiesDeposit a Refund of Payroll LiabilitiesReprint a Lost Payroll CheckSetting Up Payroll Mid-YearPaying a Taxable BonusEmployee Loan Payment and RepaymentAdjusting an Employee PaycheckPayroll ChecklistChapter 15 Sharing Data with Your Accountant or Your ClientSharing QuickBooks DataBenefits for the Business OwnerBenefits for the AccountantQuickBooks File TypesChoosing a Method to Share DataData Sharing for the Business OwnerReviewing Your QuickBooks DataUsing the Accountant's Copy FeatureWhat the Business Owner Can and Cannot DoImporting Your Accountant's ChangesCanceling an Accountant's CopyData Sharing for the AccountantPreparing Your Client for the Data ExchangeWorking with an Accountant's Copy FileWhat the Accountant Can DoWhat the Accountant Cannot DoReturning the Accountant's Copy Change File to the ClientWhat to Request from the Client When the Import Is CompleteConverting the Accountant's Copy to a Regular Company FileSharing Data ChecklistChapter 16 Reporting Tips and TricksUsing the Report CenterReporting PreferencesMy PreferencesCompany PreferencesModifying ReportsModifying Options Available on the Report WindowModify Report ButtonReport GroupsCreating Report GroupsUsing Report GroupsManaging Report GroupsMemorized ReportsExporting and Importing Report TemplatesExporting a Report or Report Group TemplateImporting a Report or Report Group TemplateExporting Reports to a .CSV File or to ExcelEmailing ReportsAbout Financial Statement Designer0789737116 TOC 10/31/2007
